Payment options

Swedish participants. Swedish participants can choose to pay either by credit card or by invoice. Invoice to Swedish organizations will be sent as an electronical invoice (e-faktura) if possible, or otherwise as a pdf by e-mail.

Participants from outside Sweden. All payments must be made in SEK (Swedish krona). Payment should be made by credit card or by bank transfer (invoice). An invoice including bank transfer information (bank account number, IBAN, etc) will be sent upon choice of this payment method. The invoice is created manually, and will be sent usually a few days after registration. The participant/payee is responsible for any bank charges/fees associated with the payment.

Credit card payment. We accept the following credit cards: VISA and Mastercard. For your safety, our payment system is connected to the 3D Secure system for ensuring the security of payments made through the internet. Your card needs to be connected to Verified by Visa or Mastercard SecureCode. Your bank can inform you if your card is connected, and if not already, how it can be connected.

Taxes/ VAT 25%

According to Swedish and EU legislation, 25% Swedish VAT will be added to all registration fees. This according to EU legislation and regulation for conferences and events (C-647/17, EU:C:2019:195, of 13 March 2019 and Article 53 of Council Directive 2006/112/EC of 28 November 2016) VAT is paid in the country where services are rendered, e.g. the country in which the conference takes place.

Exception: Swedish participants from governmental public sector organizations “statliga myndigheter” (e.g., universities, governmental agencies): No VAT will be added. In this case, you must choose Invoice (Swedish billing address only) as the payment mode and provide the VAT number of your employer.

VAT will always be charged for payment by credit card.

Cancellation conditions and refunds

Cancellations should be made in writing to the conference secretariat. A cancellation fee of SEK 750 will be charged for all cancellations for in person registrations. If you cancel a still unpaid registration, you will also be charged a cancellation fee of SEK 750. For virtual registrations, the registration is binding.

• Cancellations made by 17 September 2026: the total amount will be refunded except for the cancellation fee, SEK 750.
• For cancellations made from 18 September onwards, no refund (or waiver) of the registration fee will be granted, and the full fee must be paid.
• Cancellation of only separate meals is not refundable.

Change of Name

Should you be unable to attend, you will be given the opportunity to send someone in your place at no extra cost. If this should be the case, please contact the conference administration office, Academic Conferences at PlanetaryBiology2026@akademikonferens.se